The Accounting Clerk II is a full-time salaried team member in the Finance & Administration Department who primarily provides accounting support and performs accounting and clerical functions to support the monthly functions of the Finance & Administration Department. In the current organizational structure, the Accounting Clerk II reports to the Controller and works alongside other Financial Operations team members. The Accounting Clerk II position requires a dependable and self-motivating person who is able to multi-task in processing data, recording transactions, reconciling information, preparing reports, and being responsible for complete areas of timely and accurate accounting workflow that are essential for monthly financial reporting. A consistent strong desire to continually build new, and improve existing, processing and reporting functions of an expanding company is expected. Required skills include the ability to learn quickly, attention to detail, excellent time management, ability to meet deadlines, efficiency, and the desire and potential to grow with the company. The position requires either experience in, or openness and ability to train and use, leading-edge technology, software, processes, and procedures that produce accurate, efficient results.
ESSENTIAL FUNCTIONS, including but not limited to
• General Accounting Support
o Log and maintain employee, vendor, and subcontractor records as they relate to payroll, insurance, and accounting
o Respond to inquiries related to financial data
o Communicate clearly and accurately, both internally and externally, to enforce sound process in performing duties of the role
• Banking and Cash Accounts
o Provide support related to cash reconciliation and reporting handled by other department members
• Accounts Payable
o Receive and properly record, file, and route payables for approval
o Assist in the payment distribution process handled by other department members
o Prepare checks for signature and issue/distribute checks
• Accounts Receivable
o Assist in the accounts receivable process handled by other department members
o Make deposits and post cash receipts
• Credit Accounts
o Receive, organize, and file credit account receipts/vouchers
o Route transactions for approval
o Reconcile credit account statements
• Expense Management
o Receive, log, and process expense reports and check requests
• Payroll
o Receive, log, and process timesheets and other payroll data
o Complete and own the payroll process
o Prepare payroll-related reports
o Prepare payroll tax payments
• Project Accounting Support
o Workflow involvement with project setup, project log, project accounting data entry, check requests, customer/vendor tax and insurance management, and material invoice transmittals.
• Financial Budgeting and Reporting
o Complete workflow, prepare reports, and provide other support related to budget management and the internal monthly financial statement process
• Human Resources
o Assist with tasks related to benefits management
• Insurance and Bonding
o Complete workflow, prepare reports, and provide other support related to insurance and bonding
EDUCATION and EXPERIENCE
• High School diploma. College degree in accounting preferred but not required
• 2-3 years employed experience with an organization in an accounting or finance capacity
• General experience and understanding of construction accounting and job cost is preferred
QUALIFICATIONS
• Ability to work the hours required on a pre-defined schedule
• Ability to work in a team environment and fit in with company culture and processes
• Strong organizational and interpersonal skills
• Good attention to detail with the ability to recognize discrepancies
• Quick learner with strong work ethic and ability to multi-task effectively
• Good business sense with willingness to learn, adapt, and expand into new responsibilities
COMPUTER SKILLS
• Possess strong computer knowledge and typing skills. Proficiency with all Microsoft Office products, especially Excel, but including Word, Access, and PowerPoint
